Part-Time Administrative Assistant

SKOLNICK Architecture + Design Partnership, an award-winning design firm based in NYC and Sag Harbor, NY seeks to hire a part-time Administrative Assistant to work in our Sag Harbor office. The position requires a high degree of organization and flexibility, and candidates must have a driver’s license and their own vehicle.  Other skills required include:

  • Total proficiency in Microsoft Office with an emphasis on Word, Outlook Calendar, and Excel

  • Self-motivated and able to follow through on a wide range of tasks given minimal direction

  • Professional, friendly, with good people skills

  • Effective communication skills (on phone, in person, and in written form)

  • Ability to multitask, prioritize assignments, and work efficiently

  • Thorough, accurate, meticulous, and detail-oriented

  • Seeks appropriate direction when required

  • Light book-keeping, strong math, and spreadsheet experience

 
This role will involve direct support of the principals of the firm and include tasks such as:

  • Organizing and updating principal’s schedule

  • Inputting principal timesheet records

  • Setting up and coordinating meetings / calling and confirming potential attendees

  • Sending out files for printing / retrieving prints from blueprint shop

  • Shipping and receiving of packages

  • Arranging receipt of material samples from vendors and sending to team members / clients

  • Performing reception tasks when clients arrive at the East End office for meetings

  • Arranging for lunch / coffee / snacks for meetings and cleaning up after meetings

  • Organizing receipts and expense reports and coordinating with the firm’s financial controller

  • Booking and arranging travel arrangements as needed


This will be a part-time position, with hours to be approximately 10 am to 2 pm, 4 – 5 days per week.  Compensation to be in the range of $ 24.00 - $ 26.00 per hour depending on skills, work experience, and references. Potential for long-term employment and opportunity for growth.  Interest in and familiarity with the world of architecture and design a plus. 

Candidate should have at least 2 - 3 year’s work experience as an Administrative Assistant. A college degree in Business, Administration, or Communications is preferred.

Send resume, letter of interest, and a minimum of three (3) references from former employers, noting a description of role performed, duration of employment, and the name, phone number, and email of your direct supervisor to:

Kristen Leone     kleone@skolnick.com
cc:  Jo Ann Secor      jsecor@skolnick.com